Purpose of the document
The purpose of this Policy is to define the rules for reporting violations of the law and the protection of persons making reports (“whistleblowers”) at Wifama sp. z o.o., in accordance with the Whistleblower Protection Act.
2. Scope
The policy applies to all employees, associates, contractors and persons providing services to the company.
3. What can be reported
The whistleblower may report in particular:
- violations of labor law,
- violations of occupational health and safety regulations,
- corrupt activities,
- financial abuse,
- naruszenia ochrony danych osobowych,
- violations of personal data protection,
- unethical actions or actions contrary to the interests of the company.
4. Reporting channels
Wifama sp. z o.o. provides the following channels for reporting violations:
a) Internal reports
- e-mail address dedicated to notifications: sygnalista@wifama.pl
- application form (paper or electronic)
- oral notification after prior appointment
b) External Reports
The whistleblower may report the violation to the relevant public authority, e.g. the Personal Data Protection Office, the National Labor Inspectorate, or the prosecutor’s office.
Whistleblower Protection
A whistleblower is protected if:
- acted in good faith,
- had reasonable grounds to believe that the information reported was true.
Any retaliatory action is prohibited, including:
- dismissal from work,
- salary reduction,
- mobbing,
- refusal of promotion,
- unjustified transfer.
6. Confidentiality
The Administrator ensures full confidentiality of the identity of the whistleblower and the individuals identified in the report. Data is shared only with those authorized to process reports.
Application handling procedure
- Confirmation of receipt of the application – within 7 days.
- Analysis of the report and taking explanatory action.
- Feedback to the whistleblower – within 3 months.
- Documenting and archiving reports in accordance with regulations.
8. Data storage
Data related to the report are stored for a maximum of 3 years from the end of the investigation, unless a longer period is required by law.
9. Final provisions
This policy is subject to periodic review and updates. It takes effect on the date of its publication.